City Clerk

About the City Clerk

 The City Clerk, appointed by the Mayor and Council, serves as the official records custodian of the City’s official records and carries out the following duties:
  • Conducts city elections
  • Posts minutes and agendas
  • Prepares minutes of City Council meetings
  • Processes ordinances, resolutions, contracts/agreements, deeds, easements, and leases
  • Responds to public records requests
  • Follows an established records management program
  • Codify the Douglas Municipal Code
  • Codify the Planning and Zoning Code
A pen laying on top of a piece of paper with a graph on it

Public Records

The City Clerk's Office is the information center for the city as the custodian of city records and responds in a timely manner to public requests. In keeping with its position of neutrality and impartiality, the office receives and distributes to the proper department any citizen petitions and complaints.

Obtaining Public Records:

Copies of public records are available through a Public Records Request (PDF) available online or in person at the City Clerk's Office. Once a citizen has filled out a form, the City Clerk's Office routes the request to the proper department.

Upon receiving the information requested by the citizen, the City Clerk's Office will inform the citizen when the record is ready. The fee per paper copy and/or scanned e-mail is $.50 per page. Payment is due upon receipt of the records.

Public records form (PDF)

Arizona HIPAA Medical Release Form

Related Documents & Forms